REQUEST FOR PROPOSALS (RFP)

Project Management & Production Coordination Services

From Chains to Change: Black Revolutionaries and America’s Fight for Freedom
Contract Value: $25,000
Start Date Required: February 10–12, 2026

Executive Summary

The Loop Lab is seeking a skilled Project Manager or Project Management Team to coordinate and drive execution of From Chains to Change, a MA250-funded multimedia digital tour honoring overlooked Black revolutionaries along Boston’s Black Heritage Trail.
The project includes content development, multimedia production, QR-based engagement, and digital delivery through Bloomberg Connects.
(Full background in MA250 materials )

We are moving quickly. The selected partner must be able to begin within three weeks.

About The Loop Lab

The Loop Lab is a nonprofit social enterprise committed to advancing equity through media arts, workforce development, and culturally grounded storytelling. We center BIPOC creators and communities while producing high-quality digital content that uplifts untold stories and expands economic opportunity.
Learn more at www.thelooplab.org.

Project Overview

From Chains to Change is a 10-stop multimedia public history experience launching in 2026. It pairs documentary-style videos, short audio pieces, interpreted signage, and digital storytelling powered by Bloomberg Connects to illuminate the role of Black revolutionaries such as Crispus Attucks, Peter Salem, Elizabeth Freeman, and Prince Hall.

The project spans February–October 2026, with intensive coordination needed between creative, historical, technical, and tourism partners.

Scope of Work

Core Project Management

  • Create and manage a detailed production and delivery timeline

  • Facilitate weekly check-ins and maintain milestone tracking

  • Coordinate communication among Loop Lab leadership, creative teams, historical consultants, Bloomberg Connects, and external vendors

  • Maintain organized project documentation in Google Workspace and Asana

Production & Content Coordination

  • Schedule shoots, interviews, stakeholder meetings, and internal work sessions

  • Track content drafts, revisions, and final delivery of audio, video, signage, graphics, and metadata

  • Monitor version control and ensure timely review cycles

  • Assist with on-site visits, QR code placement logistics, and platform testing

Reporting & Documentation

  • Weekly status updates (brief summaries)

  • Monthly detailed progress reports

  • Support for grant reporting and deliverable documentation

Launch & Rollout Preparation

  • Help coordinate pre-launch testing on Bloomberg Connects

  • Support communications and marketing handoff

  • Assist with summer-fall 2026 event planning and rollout logistics

Deliverables

  • Full project management plan for February–October 2026

  • Weekly check-in summaries

  • Monthly comprehensive reports

  • Updated milestone trackers and workflow documentation

  • Coordinated schedules, production calendars, and delivery timelines

  • On-time completion of all project deliverables leading into fall 2026 rollout

Required Qualifications (Must-Haves)

  • Ability to begin work no later than Feb 10–12, 2026

  • Proven experience in media, creative production, or cultural project management

  • Demonstrated skill coordinating multi-stakeholder creative teams

  • Excellent communication, organization, and timeline management

  • Experience working on projects rooted in racial equity, cultural storytelling, or public history

  • Availability of 10–15 hours per week (varies by phase)

  • Ability to attend occasional on-site sessions in Boston (local preferred; hybrid possible)

  • Comfort using Google Workspace, Asana (or equivalent PM tools)

Preferred Qualifications (Nice-to-Haves)

  • Experience with digital museum platforms (e.g., Bloomberg Connects)

  • Background in historic sites, Black Heritage Trail, or cultural tourism

  • Familiarity with multimedia production workflows

  • Prior work on grant-funded cultural or civic projects

  • Knowledge of Boston’s cultural, historical, or tourism ecosystem

Compensation & Terms

  • Total Contract Amount: $25,000

  • Payment Schedule: Monthly payments issued within 30 days of invoice (or milestone-based if preferred)

  • Independent contractor role; no benefits

  • Confidentiality required for all materials, schedules, and project content

Proposal Requirements

Please submit the following:

  1. Cover letter describing your interest and relevant experience

  2. Resume / CV / team bios

  3. Approach to project management, including your communication style

  4. Availability calendar confirming start by Feb 10–12

Submit proposals to: execassistant@thelooplab.org
Subject line: RFP Submission – MA250 Project Manager

Selection Timeline

  • RFP Release: January 23, 2026

  • Proposals Due: February 2, 2026 (11:59 PM EST)

  • Interviews: February 5–7, 2026

  • Final Decision: February 8, 2026

  • Start Date: February 10–12, 2026

We encourage early submissions due to the compressed timeline.

Closing Statement

The Loop Lab welcomes proposals from applicants who share our commitment to inclusive storytelling, cultural integrity, and high-quality multimedia production. This project is a historic opportunity to uplift the stories of Black revolutionaries and reshape the narrative of America’s founding for hundreds of thousands of visitors.

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